• Company: National Treasury
  • Location: Kenya
  • State: Nairobi
  • Job type: Full-Time
  • Job category: Administrative/Secretarial Jobs in Kenya

The National Treasury derives its mandate from the Constitution 2010, the Public Management Act 2012 and the Executive Order No.2/2013. The core functions of the National Treasury as derived from the above legal provisions include; Formulate, implement and monitor macro-economic policies involving expenditure and revenue;

Ref: Fllcoa/Piu/Sa/2019-20

Job description

The objective of this assignment is to support office coordination and logistics at the PIU.

Responsibilities

  • Assist the Program Coordinator to make and implement administrative decisions based on a broad un- derstanding of relevant policies or operational requirements at the PIU;
  • Supervise the work of support staff (executive assistant, drivers, messengers, and security);
  • Schedule use of vehicles, meeting room and office equipment;
  • Develop and maintain records management systems (manual and electronic) to ensure efficient and sys- tematic control of the creation, receipt, maintenance and use of documents;
  • Maintain personnel files and records and staff leave roster;
  • Implement systems to ensure the physical security of office premises;
  • Maintain and replenishes the inventory of office supplies;
  • Ensure proper functioning of computer equipment and networks by taking regular back-up of files, recording problems and referring them to the firm(s) responsible for equipment and network mainte- nance:
  • Liaise with suppliers of goods and services to the PIU;
  • Arrange and coordinate special projects and events, conferences, workshops, office activities, committee and staff meetings;
  • When required, assist in the preparation of the procurement documents; making necessary follow up in the process for procurement of goods and services; follow up on payments due under procurement contracts and help prepare necessary documents for payment;
  • Maintain a proactive calendar for the Program Coordinator and senior staff;
  • Screen, filter, prioritize and ensure response to internal and external correspondence for the PIU;
  • Prepare reports, memos, letters and either documents requested by the Program Coordinator or senior staff;
  • Prepare and follow-up all travel arrangements for PIU staff members;
  • Carry out any other assigned duties related to

Qualifications

  • University degree in Business Administration, or a related
  • Minimum four (4) years of experience as Office Administrator or Executive Assistant or Senior Exec- utive Assistant or Office Manager in a busy office
  • Experience with public sector is an
  • Experience in Human Resource
  • Competency with MS Office Applications, hands-on IT experience and basic IT troubleshooting
  • Excellent knowledge of English spoken and
  • Excellent organizational, communications and writing

Method of Application

Complete Application documents (curriculum vitae with details of your qualifications, experience, day and evening telephone numbers, email address and names of three referees) with Position reference and name clearly marked on top should be emailed or sent to the address below.

Program Implementation

Unit Program Coordinator

P.O. Box 30007-00100 Nairobi, Kenya.

E-mail: programcoordinator.piu@gmail.com

Or fllcoa.piu@gmail.com

Deadline for submission of Applications is 9th June, 2020 at 1600 hours Kenyan local time.